Group Leader FAQs

 

Who can go?
Junior High Trip
Youth: Completed 6th through 8th grades in spring 2010.
Adults: Ages 18 and over. Some restrictions may apply to young adults 18 to 24.
 
Senior High Trip
Youth: Completed 8th through 12th grades in spring 2010.
Adults: Ages 21 and over. Some restrictions may apply to young adults 21 to 24. Junior leadership positions may be available for young adults under 21. Exceptions may apply for primary paid youth staff person under 21.
 
Jr/Sr High Combo Trip
Youth: Completed 6th through 12th grades in spring 2010.
Adults: Ages 21 and over. Some restrictions may apply to young adults 21 to 24. Junior leadership positions may be available for young adults under 21. Exceptions may apply for primary paid youth staff person under 21.
 
For all trips, two adults are required for every five youth participating. To comply with the conference Abuse Prevention Policy, adult volunteers for all trips must be active participants with a congregation of the Central Texas Conference for at least six months before participating.
 
How do we register?
Group Registration
First, as the group leader, you must register your group. Complete and mail the form included with this brochure with the appropriate fee by the dates listed on the fee and registration schedule.
 
Individual Registration
CTCYM provides online registration for individual participants. They will register and pay through the CTCYM web site. You will be notified on a weekly basis as youth and adults from your church register. Once you have registered your group, you will receive detailed instructions for individuals to register online.
 
What is the cost?
Senior High/Combo Trip
Group Fee: $100 postmarked by Dec. 10; $150 postmarked after Dec. 10. Group registration closes Jan 7.
Per Person Fees:
Early Bird: $225 with $100 deposit by Mar 11
On-Time: $235 with full payment by Apr 8
Late: $250 with full payment after Apr 8
 
Junior High Trip
Group Fee: $100 postmarked by Dec. 10; $150 postmarked after Dec. 10; Group registration closes Jan 7.
Per Person Fees:
Early Bird: $200 with $100 deposit by Apr 8
On-Time: $210 with full payment by May 6
Late: $225 with full payment after May 6
 
For fee and registration details, see the Important Dates page.
 

 

Where do we stay?
Participants will live for the week in a CTCYM living center set up in a local church, school or community center. You will learn the location of your Living Center in the Spring before the trip. Lodging will include space for groups to sleep by gender, a common dining room, and a place to worship together. Sleeping will usually be on the floor and require a cot or air mattress and bedding. Showers will be available each day; however, they may be at a different location.
 
How do we get there?
Each group will provide transportation to and from your mission trip location.
During the trip, the vehicles you bring will be used to transport teams to and from the work sites. Each vehicle must accommodate seven passengers, a set of van tools and individual tools. CTCYM recommends large SUVs (Suburbans, Excursions, etc.) or full-size vans.
 
What will we do?
CTCYM contacts local community agencies and church organizations to identify people in need. These people become CTCYM clients when we match their needs with our abilities. Clients include home owners, churches and local service organizations. Teams of seven people will work together to complete the repairs needed that week.
 
Who will be on the work teams?
Typically, each team includes five youth and two adults. These teams usually consist of a mixture of people from different churches, giving your youth and adults the chance to build relationships with fellow Christians. With the group leader input, teams are created by the Living Center Director. Worksite Coordinators will help supervise the work done by the work teams.
 
What Do We Bring?
Once you have registered, you will receive a complete list of what to bring – for both your group and each individual. In the meantime, plan to bring a first aid kit, a cleaning kit and a set of group tools. Individuals will bring their clothing, bedding, personal items and personal tools. For the detailed lists, log onto ctcym.org.
 
Who is in charge?
Each Living Center has its own leadership team consisting of a Living Center Director, who has primary responsibility for the Center; a Program Coordinator, who plans worship and other activities; a Worksite Coordinator, who supervises and supports the work teams; and Cooks, who plan and prepare the meals. Depending on the size of the Living Center, each of these individuals may also have one or more assistants.
 
How Can I Help?
CTCYM is always looking for good leadership. If you or one of your adult leaders has been on CTCYM at least one time, you may be eligible to serve in a leadership position. Contact the CTCYM office for more information.
 
Can our group arrive late or arrive early?
No. It is important for the entire group to be present from start to finish. The Living Centers have a short time to come together as a group. When individuals or groups arrive late or leave early, it slows this process and creates other obstacles. If you cannot arrive on time or need to leave early, please contact the Director of Youth in Mission for help in finding a more suitable mission opportunity.
 
Safe Sanctuaries
To provide a safe experience for the youth, each Living Center abides by the Abuse Prevention Policy established by the Central Texas Conference. As part of this policy, the Conference office will conduct national background checks on all participating adults (age 18 and older).
 What do our fees cover?
  • Your fees pay for:
  • Lodging expenses
  • All meals
  • Construction materials
  • Trip t-shirt
  • Water bottle
  • Scholarships
  • Development of programming
  • Project selection, organization and administration
  • Closing worship
 
Your fees do not pay for:
  • Transportation
  • Side trips before or after CTCYM
 
CTCYM Contact Info
You can contact us at:
1.800.460.8622
www.ctcym.org
jeff@ctcym.org

 

Making disciples of Jesus Christ for the transformation of the world